Members,
There is a requirement for the Club Constitution to be reviewed on a regular basis – at a minimum this is required every ten(10) years.
The current Club Constitution is dated December 2016.
Members of the Club Governance Panel for Season 2025/2026 have undertaken a review in Quarter 4 2025 of the current Constitution and provided some updates for Club Members to review and provide comments/updates to.
It is intended that an updated Constitution is presented at the Club Annual General Meeting on the Sunday 28 June 2026 for amendment and approval.
To assist in the review members of the Governance Panel will be available at the Club between 10.00am to 11.00am on Sunday 12 April and Sunday 19 April 2026 to discuss any comments/questions raised by Members for further consideration.
On Sunday 26 April (from 5.00pm) there is an End of Season Function for Club Members to recognise the end (almost) of the Season.
From 4.00pm there will be an opportunity for interested Members to meet in a meeting/forum to raise any points.
Post this meeting it is intended that a final updated document is circulated and then provided as part of the Notice of AGM in late May 2026.
Two(2) electronic copies (one copy containing “track changes”) on the club website via the below button is linked to the documents.
Paper copies of these two documents are available from the Club Office.
Below is a brief summary of the changes proposed;
Proposed updates in Draft (issued for comment – March 2026)
- Broadly across the document, inclusion of reference to SLSA requirements and process rather than having unique Club ones. Inclusion of references to Charity Legislation. Replacement of “Rules” with “Constitution”
- Clause numbering has been “linked” electronically;
- Clause 3 – Removal of Mission Statement;
- Clause 4 – Re-wording and review of objectives. New objective for encouragement of 15 to 23 year old members and families.
- Clause 6 – Removal of Formal dispute and Rules, addition of Material Personal Interest (to be used in place of Conflict of Interest), other minor amendments;
- Clause 8 – Removal of Membership categories definition and replaced by reference to SLSA requirements;
- Clause 9 – Minor amendment to sub-clause (a) and new sub-clause (c) for clarity;
- Clause 17- Inclusion of reference to supervisory associations policies and procedures. Addition of sub-clause (n) for establishment of Foundation, Trust or similar;
- Clause 22 – Clarification that voting rights are to those over 18 years old;
- Clause 24 – Life membership – extensive review of wording to clarify the process;
- Clause 25 – Removal of detailed process and replaced by reference to the process mandated by a supervisory association;
- Clause 26 – Deleted, heading included under clause 25;
- Clause 27 – Provisions of Junior Activities Committee removed as covered in By-Laws. In 2016 the juniors were in effect operating as separate club within the club. This is not the case in 2026;
- Clause 33 – Additional wording for the Service of Notices.
| Current Clause number | Heading | New Clause number |
| 1 | Name of Club | 1 |
| 2 | Notification of Rules | 2 |
| 3 | Mission Statement | Deleted |
| 4 | Objectives | 3 |
| 5 | Club Costume, Club Blazer, Colours and Emblem | 4 |
| 6 | Definitions | 5 |
| 7-8 | Membership | 6 |
| 9 | Membership fees | 7 |
| 10 | Effect of Membership | 8 |
| 11 | Register of members | 9 |
| 12 | Officers | 10 |
| 13 | Election of Officers | 11 |
| 14 | Executive Committee | 12 |
| 15 | Responsibilities of Executive Committee Members and officers | 13 |
| 16 | Procedures for Meetings of Executive Committee | 14 |
| 17 | Powers of the Executive Committee | 15 |
| 18 | Management of the Club | 16 |
| 19 | Meetings of the Members | 17 |
| 20 | Notice of Meetings | 18 |
| 21 | Quorum | 19 |
| 22 | Voting Rights at Meetings | 20 |
| 23 | Procedures at Meetings | 21 |
| 24 | Life Membership Panel and process for conferral of Life Membership
|
22 |
| 25 | Complaints, Grievances, Judicial and Discipline Matters raised by Members | 23 |
| 26 | Judicary Panel and Breach of Discipline Process | Deleted |
| 27 | Junior Activities Committee | Deleted |
| 28 | Finance | 24 |
| 29 | By-Laws and Rules | 25 |
| 30 | Common Seal | 26 |
| 31 | Custody and Inspection of books | 27 |
| 32 | Amendment of the Rules | 28 |
| 33 | Service of notices | 29 |
| 34 | Dissolution | 30 |